Motor vehicles

Country: Ghana
Language: EN
Customer: Danish Embassy in Ghana
Number: 4251304
Publication date: 14-09-2017
Contract value: 768 590 (USD)
Price original: 4 800 000 (DKK)

Source: TED
Deadline: 27 days
Tags: electrotechnical, electronic and electromechanical equipment Transport Construction

Description

  1. Section I
    1. Name and addresses
      Danish Embassy in Ghana
      67, Dr Isert Road, North Ridge, PO Box CT 596
      Accra
      Ghana
      E-mail: accamb@um.dk
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194016&B=KA
      Additional information can be obtained from the abovementioned addresselectronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=194016&B=KA
      to the abovementioned address
    4. Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions
    5. Main activity:
      Other activity: development assistance
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Procurement of vehicles for the tax and development programme in Ghana.


        Reference number: F.2017-17357
      2. Main CPV code:
        34100000
      3. Type of contract:
        Supplies
      4. Short description:

        The procurement is part of a Danida-funded development program in Ghana. The objective of the assignment is to procure 21 specified vehicles for implementation of the Danish Tax and Development programme in Ghana, including 10 pickups with 4-wheel drive and dual cab (4 door), 5 pickups with 4-wheel drive and dual cab (4 door) for Canine Unit, and 6 saloon cars (4 door). See II.2.4).


      5. Estimated total value:
        Value excluding VAT: 4 800 000.00 DKK
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
        34113000, 34113200, 34113300, 34115200
      3. Place of performance:
        Main site or place of performance:

        Ghana.


      4. Description of the procurement:

        The procurement consists of:

        1) 10 pickups with 4-wheel drive and dual cab (4 door): The vehicles offered should be based on the manufacturer’s current standard production model. They should be suitable for continuous and strenuous operations in general ‘On and Off’ road tropical conditions, in all areas of Ghana. They should be of sturdy construction and good quality. See Annex 1 in the tender dossier for further requirements.

        2) 5 pickups with 4-wheel drive and dual cab (4 door) for Canine Unit: The vehicles offered should be based on the manufacture’s current standard production model. They should be suitable for continuous and strenuous operations in general ‘On and Off’ road tropical conditions, in all areas of Ghana. They should be of sturdy construction and good quality. Each Vehicle will be used to transport 2 working dogs in the rear cargo compartment. See Annex 2 in the tender dossier for further requirements.

        3) 6 saloon cars (4 door): The vehicles offered should be based on the manufacturer’s current standard production model, which conforms as near as possible to the following specifications. Vehicles should be suitable for continuous and strenuous operations in tropical condition and for use in all areas of Ghana. See Annex 3 in the tender dossier for further requirements.


      5. Award criteria:
      6. Estimated value:
        Value excluding VAT: 4 800 000.00 DKK
      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 36
        This contract is subject to renewal: no
      8. Information about the limits on the number of candidates to be invited:
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:

        The vehicles must be delivered DAT Tema Port, Ghana Incoterms® 2010. The exact terminal in the port will be specified later by the Danish Embassy in Ghana.


  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
        List and brief description of conditions:

        Not applicable.


      2. Economic and financial standing:
        List and brief description of selection criteria:

        The tenderer must submit the European Single Procurement Document (‘ESPD’) with the following information (see uploaded Guide to the Single Procurement Document ESPD):

        The tenderer"s total annual turnover in the last 3 financial years available.

        The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of economic and financial capacity.

        Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must submit documentation that the information stated in the ESPD is accurate.

        When required by the contracting authority, the tenderer must submit the following documentation of economic and financial capacity:

        A statement regarding the operator"s overall turnover in the last 3 financial years available, depending on the date when the operator was set up or started trading, as far as the information on these turnovers is available. For groups of operators (e.g. a consortium), the information must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, sister company or a sub-contractor), the information must be submitted for these entities also.

        Where an operator relies on the capacity of other entities (e.g. a parent company, sister company or a sub-contractor), regardless of the legal nature of the links between the operator and such other entities, the operator must include documentation in its tender that it will have at its disposal the resources necessary for the performance of the contract by producing an undertaking of support or other documentation that the tenderer has in fact at its disposal the required economic and financial capacity. It must be documented that the entity in question is legally obliged to the tenderer. Failing this, the contracting authority will not take into account the capacity of other entities. The contracting authority has drawn up a template for the undertaking of support for the tenderer to use.


        Minimum level(s) of standards possibly required:

        As a minimum requirement, a total annual turnover of at least 9 000 000 DKK is required in each of the 3 last financial years available. If the tenderer relies on the capacity of other entities, the turnover is to be calculated as the total turnover of the tenderer and such other entities in each of the 3 last financial years available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in each of the 3 last financial years available. The information is to be stated in section IV.B of the ESPD. Reference is made to the contracting authority"s guide to the ESPD.


      3. Technical and professional ability:
        List and brief description of selection criteria:

        Using the ESPD, the tenderer should provide:

        A list of the most significant comparable supplies, see sections II.1.4) and II.2.4) that the tenderer has carried out in the last 3 years before the expiry of the tender deadline depending on when the tenderer was set up or started trading.

        Each reference is requested to include a brief description of the delivery performed. The delivery description should include a clear description of the supplies set out in sections II.1.4) and II.2.4) to which the delivery related and the tenderer"s role(s) in the performance of the delivery. The delivery description should moreover include the financial value of the delivery (amount), the date of the delivery, and the name of the customer (recipient).

        When indicating the date of the delivery, the tenderer is requested to indicate the date when the delivery was commenced and finalised. If that is not possible, e.g. if the tasks were performed on an ongoing basis under a framework agreement, the tenderer is asked to indicate in the description of the delivery how the date is specified.

        No more than 5 references may be stated irrespective of whether the tenderer is a single operator, whether the tenderer relies on the technical capacity of other entities, or whether the tenderer is a group of operators (e.g. a consortium).

        If more than 5 references are stated, only the first 5 references will be taken into account. Any additional references will be disregarded.

        The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of technical and professional capacity, see section III.1.3).

        Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must submit documentation that the information stated in the ESPD is accurate.

        No additional documentation of technical and professional capacity will be required from the tenderer. However, the contracting authority reserves the right to contact the tender or the customer indicated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

        Where an operator relies on the capacity of other entities (e.g. a parent company, sister company or a sub-contractor) regardless of the legal nature of the links between the operator and such other entities, the operator must include documentation in its tender that it will have at its disposal the resources necessary for the performance of the contract by producing an undertaking of support or other documentation that the tenderer has in fact at its disposal the required technical and professional capacity. It must be documented that the entity in question is legally bound towards the tenderer. Failing this, the contracting authority will not take into account the capacity of other entities. The contracting authority has drawn up a template for the undertaking of support that the tenderer may use.


        Minimum level(s) of standards possibly required:

        As a minimum requirement, minimum 2 comparable supplies with a value each of minimum 1 000 000 DKK performed is required during the 3 last years.


      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
        Contract performance conditions:

        The winner of the contract will be required to perform the supplies in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

        A group of economic operators will be required to enter a joint venture agreement. Where a joint venture is proposed, the Danish Embassy in Ghana will require that all members of the joint venture are jointly and severally liable. Furthermore the members shall establish common Quality Assurance and Business Integrity Management systems for the implementation of the contract.


      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Open procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
      An electronic auction has been used
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2017-10-17
      Local time: 14:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
      Date: 2017-10-17
      Local time: 14:00
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
    Electronic invoicing will be acceptedElectronic payment will be used
  3. Additional information

    The vehicles must be delivered DAT Tema Port, Ghana Incoterms® 2010. The exact terminal in the port will be specified later by the Danish Embassy in Ghana.


  4. Procedures for review
    1. Review body
      Klagenævnet for Udbud (The Danish Complaints Board for Public procurement)
      Nævnenes Hus, Toldboden 2
      Viborg
      8800
      Denmark
      Contact person: 8800
      Telephone: +45 72405708
      E-mail: klfu@naevneneshus.dk
      Internet address: www.erhvervsstyrelsen.dk/klagenaevnet-for-udbud
    2. Body responsible for mediation procedures

    3. Review procedure
      Precise information on deadline(s) for review procedures:

      Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

      Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.

      In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

      1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

      2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.

      3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

      4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision; see section 185(2) of the Danish Public Procurement Act.

      Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

      The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at https://erhvervsstyrelsen.dk/klagevejledning-0


    4. Service from which information about the review procedure may be obtained

      Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

      Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.

      In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

      1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

      2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.

      3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

      4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision; see section 185(2) of the Danish Public Procurement Act.

      Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

      The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at https://erhvervsstyrelsen.dk/klagevejledning-0


      Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
      Carl Jacobsens Vej 35
      Valby
      2500
      Denmark
      Contact person: 2500
      Telephone: +45 41715000
      E-mail: kfst@kfst.dk
      Internet address: http://www.kfst.dk
  5. Date of dispatch of this notice
    2017-09-12