Long-Term Agreement (LTA) for provision of Security Services for the United Nations (UN) Agencies in Ghana

BACKGROUND

The United Nations (UN) System in Ghana is seeking for qualified security companies to provide security services on its Office premises and the residences of some individual staff members. Security is a critical and primary concern of the United Nations System and its Agencies across the world and is therefore regarded as the sine qua non-condition for a better working professional environment. Thus this exercise is aimed at ensuring the safety and security of staff and all of UN properties/facilities by closely monitoring movement of staff and visitors coming in, moving around and going out of the UN occupied area.....................

SCOPE OF WORK

• Undertake responsibility of safety and security services performed 24 hours a day, 7 days a week for the period under review.
• Regularly patrol on foot and conduct (of) a thorough inspection of the UN premises, installations and properties being guarded.
• Monitor the adjacent streets (within the physical limits of the building) for any criminal activity. Reacting promptly, and supporting affected UN staff (in case of any possible attack) or property using the resources available in the company (local and on call) and at the maximum extent without disregarding the primary task of securing the building.. . .

QUALIFICATION

The service provider must ensure that all contract employees are qualified to perform the specified job task. All personnel must undergo due diligence and positive vetting before being assigned. Personnel must have a clean record and should not have been convicted of any felony or misdemeanor during a five (5) year period preceding the date of submission of the proposal. A police report attesting to this should be made available to the UN upon request.

ADMINISTRATIVE AND MANAGEMENT REQUIREMENTS

The contractor shall meet the following conditions during the contract period:

• Satisfactory evaluation performance based on an internal survey and performance assessment;
• Retention of the same rates as agreed with the UN during the contract except when the rates will be reduced without a reduction in the scope and quality of services and;
• Other extenuating circumstances as may be found or deemed appropriate by the UN based on its standard principles.

HOW TO APPLY

• See the Documents section above for the detailed Annex I-Schedule of Requirements and Submission Documents.

BID SUBMISSION INSTRUCTION:

• Strictly follow the instructions indicated in the RFP Proposal Submission Form uploaded hereto

For detailed information, please refer to Annex I- Schedule of Requirements

BID SUBMISSION INSTRUCTION:

• Strictly follow the instructions indicated in the RFP Proposal Submission Form uploaded hereto

DOCUMENTS REQUIRED:

The following proposals must be prepared as per the prescribed standard format indicated in the respective RFP Bid Document. The Proposals shall be submitted before its deadline on August 7, 2017 via UNDP Ghana Secured mail address: bids.gh@undp.org

• Technical Proposal in pdf under file name: GHA-LTA-2017-03– TP - [insert Name]
• Financial Proposal in pdf under file name: GHA-LTA-2017-03 – FP - [insert Name]

Please note that these proposals shall be submitted to the designated secured email into two files but in one email unless both Files are Greater than 9MB file size

EMAIL SUBJECT LINE WHILE SUBMITTING PROPOSAL:

• While submitting your proposals to bids.gh@undp.org be sure your email subject line is GHA-LTA-2017-03