Foreign economic-aid-related services

Country: Ghana
Language: EN
Customer: Danish Embassy in Ghana
Number: 1249509
Publication date: 10-04-2017
Contract value: 1 601 230 (USD)
Price original: 10 000 000 (DKK)

Source: TED
Tags: Supervision of building work liability insurance services Accounting services Research services

Description

  1. Section I
    1. Name and addresses
      Danish Embassy in Ghana
      67, Dr. Isert Road, North Ridge, P.O. Box CT 596
      Accra
      Ghana
      E-mail: angfar@um.dk
      NUTS code: DKZ
    2. Joint procurement
    3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184117&B=KA
      Additional information can be obtained from the abovementioned addresselectronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184117&B=KA
      to the abovementioned address
    4. Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions
    5. Main activity:
      Other activity: development assistance
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Consultancy agreement regarding managing the redesigned Tax and Development Programme.


        Reference number: F.2016.40217
      2. Main CPV code:
        75211200
      3. Type of contract:
        Services
      4. Short description:

        Since 2015 Denmark has supported the Ghana Revenue Authority (GRA) in its modernisation efforts laid out in the GRA"s Second Strategic Plan 2015-2017 (SPII) through the Tax and Development Programme (T&DP) that, together with other development partners, supports the implementation of the Strategic Plan. Based on a mid-term review it has been decided to assign a Management Consultancy Company to manage the Programme and to extend the programme by one year to the end of 2019. Moreover, it has been decided to focus the programme by reducing the number of GRA projects supported by the T&DP from 49 to 24, most of which are on-going, and to streamline the project portfolio to mainly customs projects. The Consultant will assume, in close collaboration with the GRA, all technical, financial, and administrative tasks to ensure smooth and timely project implementation and completion procedures including documentation of results. For further information see II.2.4).


      5. Estimated total value:
        Value excluding VAT: 10 000 000.00 DKK
      6. Information about lots:
        This contract is divided into lots: no
    2. Description
      1. Title:
      2. Additional CPV code(s):
        79410000
      3. Place of performance:
        NUTS code: DKZ
        Main site or place of performance:

        Ghana.


      4. Description of the procurement:

        The objectives of the assignment are as follows:

        1. Manage the Danish support to GRA within the re-designed Tax and Development Programme.

        2. Strengthen the capacity of the GRA to deliver the outputs of its Second Strategic Plan.

        3. Coordinate/liaise with other donors working with the GRA to implement the GRA"s Second Strategic Plan to facilitate complementarity in our activities.

        The Consultant will be responsible for all aspects related to achieving the outputs by completing the 25 projects of the T&DP. The Consultant will assume, in close collaboration with the GRA, all technical, financial, and administrative tasks to ensure smooth and timely project implementation and completion procedures including documentation of results. The Consultant will therefore be responsible for all aspects related to the implementation of the T&DP projects. This includes full responsibility for financial management, logistics, procurement and technical inputs (in the form of training, capacity building, technical advice, research, and process development), as well as monitoring and reporting.

        The Consultant will establish a lean office in the proximity of the GRA, suitably equipped and conducive to the work of the Long Term Key Staff and Short Term Key Staff, including a driver. The Consultant must provide the following Long Term Key Staff: A Long Term Customs Specialist, a Long Term Procurement Specialist and Long Term Accountant. It is envisaged that the Long Term Customs Specialist will spend most of his or her time working at the GRA.

        The Consultant is responsible for the administration, supervision and logistics required to operate T&DP and ensure implementation. The Consultant will submit agreed annual work plans and budgets as well as quarterly progress reports to the Danish Embassy. The Consultant is accountable to the Danish Embassy and will liaise on operational and contractual issues.

        The Long Term Customs Specialist (as Team Leader) reports to the Customs Commissioner of GRA on technical matters. The Long Term Customs Specialist will report to the Embassy on a monthly basis and/or as needed.

        The delivery of the Programme requires institutional capacity development of GRA with significant training that will be carried out by the Long Term Customs Specialist and the Short Term Key Staff.

        The Consultant"s home office shall provide the following, to be covered by the Consultant"s overhead:

        — General home office administration and professional back-up;

        — The Consultant shall nominate an ‘Assignment Manager’ with overall responsibility for the Consultant"s assignment, normally stationed at the Consultant"s home office, but making at least one annual management visits to the field office in Accra and to liaise with relevant stakeholders including the Danish Embassy and the GRA.

        — Quality assurance (QA) of the consultancy services in accordance with the Consultant"s quality management and quality assurance system. The Consultant shall nominate a Quality Auditor and develop a Quality Assurance Plan for this assignment to be included in the Operational Manual. All QA activities shall be properly coordinated and documented. The Quality Auditor is expected to carry out one annual visit.

        — Compliance with Danida"s Anti-Corruption code of conduct and the principles of the UN Global Compact during implementation. The Consultant shall furthermore develop a BIMP for this assignment to be included in the Manual.


      5. Award criteria:
        Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
        Value excluding VAT: 10 000 000.00 DKK
      7. Duration of the contract, framework agreement or dynamic purchasing system:
        Duration in months: 28
        This contract is subject to renewal: no
      8. Information about the limits on the number of candidates to be invited:
      9. Information about variants:
        Variants will be accepted: no
      10. Information about options:
        Options: no
      11. Information about electronic catalogues:

      12. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:

        Re: section II.1.6) Rationale for not splitting the contract up into lots (cf. Danish Public Procurement Act §49, stk. 2): This contract has not been split into lots due to market and economic considerations. The size and character of the services to be provided makes it unsuitable for distributing over several lots.


  3. Section III
    1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
        List and brief description of conditions:

        N/A.


      2. Economic and financial standing:
        List and brief description of selection criteria:

        Using the ESPD, the tenderer should quote its annual turnover for the last three available accounting years. The information should be provided in the ESPD, Part IV, B: Economic and financial standing.

        Only the tenderer to whom the contracting authority intends to award the contract will be asked to provide documentation for the claims stated in the ESPD.

        Unless the information is publicly and electronically accessible free of charge, the documentation for the turnover quoted in the ESPD should be in the form of financial statements or extracts from the financial statements or a statement of the undertaking"s overall turnover certified by a chartered accountant or certified public accountant.

        If the tenderer is a joint venture, consortium or other unincorporated grouping of two or more entities (hereinafter called a ‘joint venture’), this should be stated in the ESPD section II, sub-section A. The joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing and each member shall submit a completed and signed ESPD.

        An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links, which it has with them. If the tenderer is relying on the financial capacity of another entity, this should be stated in the ESPD section II, sub-section C.

        If the tenderer relies on the capacity of others, the turnover is calculated as the sum of the turnover of the tenderer and the other entity"s (or entities") turnover.

        Where an economic operator wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect. The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the tenderer for the full contract period. A template for a letter of commitment can be obtained using the link in section I.3. Such entities, including the parent company of the tenderer, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Such an entity must also submit a completed and signed ESPD.


        Minimum level(s) of standards possibly required:

        Minimum annual turnover of 6.000.000 DKK in each of the latest 3 financial years.


      3. Technical and professional ability:
        List and brief description of selection criteria:

        Using the ESPD, the tenderer should provide a list of no more than ten project references of contracts (entered or finalized) in the last three years of most relevant services provided cf. section II.2.4) and below in this section III.1.3. The information should be entered in the ESPD, Part IV, C.

        References should for each project contain a description of the services provided, the total value of the project (amount), the contract date and name of the customer (recipient). No documentation will be required for the information provided in the ESPD regarding project references.

        If the tenderer is a joint venture, this should be stated in the ESPD section II, sub-section A. The joint venture shall, as a whole, meet the minimum conditions related to technical and professional ability. In that case, each member shall submit a completed ESPD. Note that no more than 10 project references must be presented for the joint venture as a whole.

        If the tenderer is relying on the technical capacity of another entity, this should be stated in the ESPD section II, sub-section C. With regard to criteria relating to the educational and professional qualifications or to the relevant professional experience, economic operators may only rely on the capacities of other entities where the latter will perform the services for which these capacities are required. Where an economic operator wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, f.ex. by producing a commitment by those entities to that effect.

        The letter of commitment or relevant documentation shall establish the legal commitment of the party concerned to support the tenderer for the full contract period. A template for a letter of commitment can be obtained using the link in section I.3. Such entities, including the parent company of the tenderer, must respect the same rules of eligibility, and must comply with the conditions as stated in this contract notice (see section VI.3). Such an entity must also submit a separate completed ESPD.


        Minimum level(s) of standards possibly required:

        Minimum 2 relevant contracts for delivery of consultant services in respect of modernization programmes in the customs sector with a value each of minimum DKK 1 million performed during the last 3 years. At least one of these contracts must be customs projects in transition countries in Africa, involving capacity building and training, financial management and procurement.


      4. Information about reserved contracts:
    2. Conditions related to the contract:
      1. Information about a particular profession:
        Contract performance conditions:

        The winner of the contract will be required to perform the services in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

        The winner of the contract will be required to take out before commencement and maintain for the duration of the liability period, at its own cost, a Professional Liability Insurance equal to the total contract amount.

        A group of economic operators will be required to enter a joint venture agreement. Where a joint venture is proposed, the Danish Embassy in Accra will require that all members of the joint venture are jointly and severally liable. Furthermore the members shall establish common Quality Assurance and Business Integrity Management systems for the implementation of the contract.


      2. Information about staff responsible for the performance of the contract:
  4. Section IV
  5. Description:
    1. Type of procedure:
      Open procedure
    2. Information about a framework agreement or a dynamic purchasing system:
    3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
    4. Information about negotiation:
    5. Information about electronic auction:
    6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
  6. Administrative information:
    1. Previous publication concerning this procedure:
    2. Time limit for receipt of tenders or requests to participate:
      Date: 2017-05-15
      Local time: 12:00
    3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
    4. Languages in which tenders or requests to participate may be submitted:
      EN
    5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
    6. Conditions for opening of tenders:
      Date: 2017-05-15
      Local time: 12:00
  1. Information about recurrence
    This is a recurrent procurement: no
  2. Information about electronic workflows
    Electronic invoicing will be acceptedElectronic payment will be used
  3. Additional information

    Re: section II.1.6) Rationale for not splitting the contract up into lots (cf. Danish Public Procurement Act §49, stk. 2): This contract has not been split into lots due to market and economic considerations. The size and character of the services to be provided makes it unsuitable for distributing over several lots.


  4. Procedures for review
    1. Review body
      The Complaints Board for Public Procurement (Klagenævnet for Udbud)
      Nævnenes Hus, Toldboden 2
      Viborg
      8800
      Denmark
      Contact person: 8800
      Telephone: +45 35291000
      E-mail: klfu@naevneneshus.dk
      Internet address: https://erhvervsstyrelsen.dk/klagevejledning-0
    2. Body responsible for mediation procedures

    3. Review procedure
      Precise information on deadline(s) for review procedures:

      The following deadlines apply to the lodging of appeals pursuant to the Danish Act on The Complaints Board for Public Procurement (Lov om Klagenævnet for Udbud) (the Act is available at www.retsinformation.dk ): Appeals for not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been prequalified provided that the notification has included a short explanation of the relevant grounds for the decision.

      In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

      The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at www.klfu.dk


    4. Service from which information about the review procedure may be obtained

      The following deadlines apply to the lodging of appeals pursuant to the Danish Act on The Complaints Board for Public Procurement (Lov om Klagenævnet for Udbud) (the Act is available at www.retsinformation.dk ): Appeals for not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been prequalified provided that the notification has included a short explanation of the relevant grounds for the decision.

      In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

      The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act. The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).

      The Complaints Board"s own complaints procedure is available at www.klfu.dk


      Konkurrence- og Forbrugerstyrelsen
      Carl Jacobsens Vej 35
      Valby
      2500
      Denmark
      Contact person: 2500
      Telephone: +45 41715000
      E-mail: kfst@kfst.dk
      Internet address: http://www.kfst.dk
  5. Date of dispatch of this notice
    2017-04-06